Payroll, HR Administrator and Office Coordinator (m/f/d)

Vancouver (Canada)

Full time

Welcome to CORE Careers!

At CORE, team culture is everything. So people who contribute to it are important to us.
We are proud of our CORE community, where teamwork, trust, and mutual respect, as well as curiosity and openness are of utmost importance.

We are part of the globally recognized Zehnder Group, but here in Reinsdorf we pride ourselves in maintaining a family-like atmosphere.

To strengthen our Administration at the site in Vancouver, Canada, we are immediately looking for a:

Payroll, HR Administrator and Office Coordinator (m/f/d)


  • Permanent employment
  • Attractive compensation
  • Extensive training in a modern work setting
  • Appealing working environment



  • Supporting accounting and HR functions as well as providing general office management and coordination
  • Interact frequently with the management team, those working in production and visitors
  • Maintaining confidentiality, discretion and representing the company professionally


  • Process bi-weekly payroll (using RISE Payroll App) for hourly & salaried employees
  • Prepare and maintain payroll records, T4 statements, ROE’s
  • Respond to employees’ pay inquiries and payroll adjustments (i.e.// missed hours, retroactive pay etc.)
  • Remain up-to-date in all payroll and benefit issues/entitlements relevant to company policies and government legislation; assist in policy and procedure amendments as required

HR Administration

  • Assist in employee on-boarding/off-boarding activities and maintain employee profiles
  • Process monthly attendance records as necessary
  • Support WCB claims and reconciliation
  • Administration of group benefits plan which includes: enrollment, changes, terminations, calculating payroll deductions/taxable benefits, billing verification and payroll reconciliation
  • Maintain the highest level of confidentiality with all records and reports

Office Administration

  • Supports the development of administrative policies, procedures and guidelines
  • Maintains shared content repository such as: general office policies and procedures, mail/phone directories, organization charts, traveler profile information
  • Supports accounting functions such as AP/AR
  • Manages incoming/outgoing mail, general correspondence & courier activities
  • Manages supplies, cleaning materials, company supplied items (coffee, fruit etc.)
  • Ensures that all meeting rooms and common areas are well maintained and equipped for regular meetings and visitors
  • As part of the social committee, coordinates the preparation of company events and functions such as BBQs, parties, recognition events, town hall meetings and recommends events that improve communication and cooperation
  • Responsible for the company’s catering needs
  • Other administrative duties as assigned


Knowledge, Skills and Professional Characteristics

  • Excellent communication, problem solving and organizational skills and ability to manage multiple tasks and prioritize activities
  • First-rate interpersonal skills and comfortable interacting with diverse groups
  • Works well independently and as part of a team
  • Enjoys planning events
  • Interest in office administration including payroll, benefits, HR, basic accounting
  • Grasps new software and business applications
  • Works well under deadline pressure with minimal supervision
  • Strong analytical skills and attention to detail
  • Exercises a high level of professionalism and discretion with confidential information
  • Proficient with Microsoft Office 365 (Outlook, Excel, Word, PowerPoint, Teams, SharePoint) and Microsoft Dynamics 365 ERP Platform or an equivalent ERP Platform
  • Embraces change and interested in continuous improvements


  • Minimum 2 years of experience in Payroll, Benefits, HR and Office Administration
  • Solid understanding of Federal and Provincial Payroll legislations
  • Experience working with RISE People Payroll is an asset


  • Post-secondary education in Accounting, HR Business Administration
  • Payroll Compliance Practitioner (PCP) designation is an asset
  • Fluency in English, both written and oral

If you find yourself reflected in this job specification, we would be pleased to hear from you.

Connect with CORE directly!

Get started on the journey to your new career!
Even if your application is not ready yet, we would be happy to talk to you in advance.
Let us know how our personnel officers Maren Schmidt and Constanze Schobert can reach you best. We look forward to hearing from you.

    Does the position appeal to you?

    Then become part of our CORE team and contribute to our international success. We look forward to receiving your detailed application documents. Please also include your desired salary and starting date. Send your complete application by e-mail to our personnel officer Clarensia Lilinah.